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Word Tips & Tricks: Convert Auto-Numbering Styles to Text

Posted By Susan C. King, Monday, August 08, 2016
Updated: Tuesday, August 02, 2016

Microsoft Word: Tips & TricksMicrosoft Word: Tips & Tricks Header


Below are instructions for converting auto-numbering to text (freezing the current value):

To convert ALL auto-numbering:

  1. Save the document(s) to the hard drive**
  2. With the document open, press ALT + F11 to access Visual Basic.
  3. Press CTRL + G to access the immediate window (at the bottom of screen).

    Convert Auto-Numbering Styles to Text
  4. Type the following in the exact case shown:  ActiveDocument.ConvertNumbersToText [NOTE:  Be sure to hit ENTER after typing]
  5. Click on the blue floppy disk icon to save the changes;
  6. Exit Visual Basic.

**This allows you to keep the auto-numbering intact in your document.

 To convert specific instances of auto-numbering:

  1. Follow instructions 1-3 above.
  2. Type the following in the immediate window (at the bottom of screen): Selection.Range.ListFormat.ConvertNumbersToText.
  3. Continue with instructions 5 and 6 above. 

Susan C. King, Legal Word Processor, was hired by Waller Lansden Dortch & Davis, LLP as a floater secretary in 1994 and soon thereafter advanced into a legal secretarial position. Three years later, she transferred into the Word Processing Department and is continuing her journey toward becoming a software specialist with strong ties to training and macro development.  If you would like Susan to cover a particular Word topic or have any questions, please email her at Susan.King@wallerlaw.com.

Tags:  grammar  grammar nuggets  microsoft word  office procedures  technology training 

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