| Online Store
Community Search
Print Page   |   Contact Us   |   Sign In   |   Join NALS
Community Search
the NALS docket
Blog Home All Blogs
Search all posts for:   

 

View all (105) posts »
 

Grammar Nuggets: Capitalizing State Part 2

Posted By Kathy Sieckman, PP, PLS-SC, ACP, Monday, March 6, 2017

Grammar NuggetsMurphy’s Law: Anything that can go wrong, will go wrong. I have lots of issues that tend to attract Murphy’s Law into my life. Thankfully a very attentive NALS member brought to my attention that the last Grammar Nuggets article on capitalizing the word “state” had a glaring error. The Murphy’s Law part of that is that that article was correcting a 2014 blog post, so we are correcting it again and I am hoping the third time is the charm. I apologize for getting the information wrong. The reference in the February docket article to The Gregg Reference Manual should actually have been a reference to The Bluebook. Here is the correct information:

 

According to the Gregg Reference Manual 335: 

  • Capitalize state only when it follows the name of a state or is part of an imaginative name:
    • The state of Arizona is known as the Grand Canyon State.
    • One of my favorite places to visit is Washington State.
  • Do not capitalize state when it is used in place of the actual state name.
    • She is an employee of the state. Note, however, that people who are actually working for state government will probably write it as “State.”

According to The Bluebook, capitalize the word “state”:

  • When it is part of the full name of the state.
    • The State of Arizona is the 48th state admitted to the Union.
  • When the word it modifies is capitalized.
    • In Michigan, the State Corrections Director is in charge of the correctional system.
  • When referring to the state as a party to litigation or a governmental actor.
    • The State filed a Motion to Dismiss.

Obviously, The Bluebook is not a grammar guide—it is a style guide for legal citation. The only grammar guide that seems to disagree with part of The Gregg Reference Manual is the Chicago Manual of Style, which says “where the government rather than the place is meant, the words state, city, and the like are usually capitalized.”  

  • The State of Florida’s statutes regarding corporations are codified at Title XXXVI.

I have made and will continue to make mistakes and I will continue to learn right along with you. While I hate making errors and hate even more when others catch them, I am always happy that they are brave enough to bring it to my attention and give me the opportunity to fix it. So as I said in the original article, capitalization of the word “state” is very confusing. But hopefully we have made it a little clearer—and more accurate—this time. 

 


 

Kathy Sieckman, PP, PLS-SC, ACP, has been a member of NALS for over 30 years, is the current President of NALS of Phoenix, and is the Vice Chair of the NALS Editorial Board. Kathy is currently the Administrator-Arizona for Sacks, Ricketts & Case in Phoenix, Arizona. Kathy earned her Associate of Applied Science degree in Legal Assisting (with distinction) from Phoenix College. In her spare time, when she is not spending time with her husband, two kids, and seven grandchildren or celebrating something with friends, Kathy writes a blog on proofreading tips at http://proofthatblog.com

This post has not been tagged.

Share |
Permalink | Comments (0)
 
more Calendar

3/21/2018 » 9/15/2018
NALS Traveling Gavel Challenge

3/21/2018 » 3/21/2019
NALS 2018 Online Leadership Course + Discussion

4/1/2018 » 6/30/2018
NALS Foundation Full Circle 5K

4/16/2018 » 4/16/2019
Online ALP Exam

Featured
Amylyn Riedling PP PLS-SC2018 NALS Board of Directors
Nakia A. Bradley-Lawson2018 NALS Board of Directors

CLE Opportunities
Association Management Software Powered by YourMembership  ::  Legal