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The official blog of the NALS docket, used as a timely resource for sharing content from our email newsletter. This includes Grammar Nuggets, Career Corner, NALS news, NALS Foundation, chapter and members spotlights, and more!

 

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Grammar Nuggets

Posted By Kathy Sieckman, PP, PLS-SC, ACP, Wednesday, June 22, 2016
Updated: Tuesday, June 21, 2016

Grammar NuggetsFont Size Does Matter

 

I am always amazed at the amount of information I receive at the NALS Annual Education Conferences. One of the things that really stuck with me from the conference I attended in Portland was a name that perfectly describes something I see a lot—Frankenbrief. A Frankenbrief is a brief that has had many people working on different parts of it and then it is all put together into one document. There are many problems with a Frankenbrief, including the flow of the document from so many different styles of writing by different authors, consistency with defined words and capitalization, justification issues, and different font sizes. When working on a Frankenbrief, you should automatically check the big things like the defined terms and consistency issues, but it is also important to check the little things, including justification or non-justification (being consistent with author preference) for each separate paragraph and font size. There may be just a slight difference between 12-point and 13-point font, but someone who looks at a lot of typed documents (like a judge or a law clerk) can tell when there are different font sizes. If you get a judge who is a real stickler who might find some 12-point font mixed in with the 13-point font required by the court rules, the possibility does exist that he or she would not accept your document and reject it as deficient because of the font size. It is just one more thing that makes a difference and shows the reader that you are paying attention to the details that will make their task of reading your document just a little bit easier.

 

Also while we are talking about fonts, do not assume that all courts are now using 13-point font. If there is one thing I have learned from ECF filings in many different courts, it is that there is no “common” rule about anything. Even federal courts in the same state differ on rules such as font size and courtesy copies to judges. You need to review the local rules for the jurisdictions you are working in. I usually make a checklist of the things I need to remember in order to format a document to be filed outside of my local court. Actually, I have checklists for those courts too since I electronically file in several jurisdictions and do not always trust my memory with those details. It makes it easier to confirm details such as if your font size is correct, that you do or do not use the word “[Proposed]” with Orders, and that you deliver the judge’s courtesy copy in the correct format. 

 

Details such as the size of font really do matter. A document that switches size or style of font throughout a document is difficult to read and detracts from the actual message in the brief. It is not difficult to make it easy for your reader to comprehend what your lawyer is telling them if they do not have to struggle with how your document looks overall.


 

Kathy Sieckman, PP, PLS-SC, ACP, has been a member of NALS for over 30 years, is the current President of NALS of Phoenix, and is the Vice Chair of the NALS Editorial Board. Kathy has a blog on proofreading tips at http://proofthatblog.com. If you have specific grammar issues you would like covered in future issues, please send them to Kathy at proofthatblog@gmail.com.

Tags:  grammar  grammar nuggets  legal  microsoft word 

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Changing Font and Font Size Globally

Posted By Susan C. King, Tuesday, June 21, 2016

Happening with Fonts

A document has been opened and the fonts are different throughout the document. Why and/or how does this happen? How does one quickly fix the issue?


The problem begins when someone chooses CTRL+A and changes the font and/or font size (a fast and immediate solution, but not for the ongoing editing involved with the document). From this point forward, text pasted into the document reverts to the original normal font and font size format. This is because the Normal Style was not overwritten but manually changed. 


The Normal Style is the base formatting of every editable document. It just starts the process with no indents, bolding or paragraph characteristics. All styles implemented throughout a document start with the characteristics of the Normal Style. 


The following is the process to globally change a Normal Style: 


Insert a RETURN (Provides base—no text paragraph style is applied)

Change the "Normal Style" (CTRL + SHIFT + S)

In the style name box {Type} Normal

CLICK Modify

Change font or font size

 

Style One 

 

Microsoft Word Styles 

 


 

Susan C. King, Legal Word Processor, was hired by Waller Lansden Dortch & Davis, LLP as a floater secretary in 1994 and soon thereafter advanced into a legal secretarial position. Three years later, she transferred into the Word Processing Department and is continuing her journey toward becoming a software specialist with strong ties to training and macro development.  If you would like Susan to cover a particular Word topic or have any questions, please email her at Susan.King@wallerlaw.com.


Tags:  administrative  grammar  legal education  legal professional training  microsoft word  nals 

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Word Tips & Tricks: Hard Drive Folder Shortcuts

Posted By Susan C. King, Tuesday, May 24, 2016

Microsoft Word: Tips & Tricks

Microsoft Word: Tips & Tricks Header 

 

Here are two forms of shortcuts to access folders on the hard drive:

 

1. USE FAVORITES

 

CLICK on the folder at the bottom ribbon of the Desktop.  

 

Microsoft Word: Tips and Tricks 

 

Locate a favorite folder.

Microsoft Word: Tips and Tricks

 

CTRL {Hold} + CLICK on folder.

 Microsoft Word: Tips & Tricks

LEFT CLICK {Hold} Mouse and scroll up to hover over Favorites.

Microsoft Word: Tips and TricksRelease  

Folder will be listed under favorites.  

Select “Favorites” and double click your favorite folder.    

Note:  Folder on bottom of ribbon will open to the last folder accessed.    

 

 

 

2. TO ADD A SHORTCUT ON DESKTOP

CLICK on the folder at the bottom ribbon of the Desktop.  

 

Microsoft Word: Tips and Tricks 

 

Microsoft Word Tips & TricksMinimize Window {This will keep your folder window but also give access to the Desktop – you will need to minimize or shut down all other applications.}  

 

On Desktop, scroll to Folder which needs the shortcut.  

Microsoft Word: Tips and Tricks 

 

CTRL {Hold} + LEFT CLICK.

[CTRL {Hold} DRAG Folder to the Desktop + RELEASE.]

Shortcut for folder is now on Desktop.  DOUBLE CLICK on Desktop Folder to access Folder and files.

  


Susan C. King, Legal Word Processor, was hired by Waller Lansden Dortch & Davis, LLP as a floater secretary in 1994 and soon thereafter advanced into a legal secretarial position. Three years later, she transferred into the Word Processing Department and is continuing her journey toward becoming a software specialist with strong ties to training and macro development. If you would like Susan to cover a particular Word topic or have any questions, please email her at Susan.King@wallerlaw.com.  

 

 

Tags:  administrative  legal education  legal professional training  microsoft word  technology training 

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