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Tech Tips for Microsoft Word

Posted By NALS Editorial + Marketing Board, Tuesday, January 15, 2019
Updated: Monday, January 28, 2019

Typing in MS Word? What if you couldn’t use your mouse?

You can use sentences for the basic actions without your hands leaving the keyboard!

Remember there are many ways to do the same actions. 

 

Here are some suggestions:

 

Highlight a Section to Reformat

This action will probably be used the most.  If you need to highlight a section of the document to change the font or indent or move a paragraph, place the cursor up to where you need to start, then press and hold Shift and arrow across (for a word) or down (for a paragraph).  You will see the text become highlighted.  You can bold it (Ctrl + B), underline it (Ctrl + U), or italicize it (Ctrl + I).

 

MS Word Copy and Paste

You can copy and paste without your hands leaving the keys.  Think of the sentences “Alt, Edit, Copy” and “Alt, Edit, Paste.”  Now highlight what you need to copy and paste by pressing Shift, Ctrl, and the appropriate arrow key.  Then press Alt, E, C, (Alt Edit Copy), then arrow to where you want to insert text and press Alt, E, P (Alt Edit Paste).  By the way, Alt, E, U will “Undo” what you just pasted (Alt Edit Undo).

 

Moving a Paragraph

To highlight the paragraph or section you need to move, start with the cursor at the beginning of the section.  Press Shift and arrow down.  Then think of your actions in sentences– Alt Edit Copy, (Alt, E, C), Alt Edit CuT (Alt, E, T), move the arrow to the new location and type Alt Edit Paste (Alt + E + P). If oops, think of Alt Edit Undo and type (Alt, E, U).

 

MS Word File Save and Exit

Even though MS Word has an automatic save feature that you can set the time on, what if you were interrupted and didn’t want to lose what you just typed?  Think of the sentence, “Alt, File, Save” and press Alt, F, S.  If you need to close the file, think “Alt, File, eXit” and press Alt, F, X.  The program may ask you if you want to save it.  Press “Y” for Yes and the file will save and close.

 

Indent Left Side of Paragraph

To indent just the left side of a paragraph, Highlight the text and move the arrow up to where you need to start. Then touch Tab, the whole paragraph will move to the right.  To undo this action, move the arrow to the left of the first word and touch Backspace.  Or type Alt Edit Undo (Alt, E, U).

 

Indent Both Sides of Paragraph

To indent both sides of a paragraph takes a little more reading.  Highlight the paragraph by placing the cursor up to where you need to start, then press and hold Shift and arrow down. Press and let go of the Alt key and on the toolbar you will see little boxes with letters in them. Press Alt then P to go to the Page Layout tab.  Then press Alt, P again, you will see little boxes with letters. Use the tab key to go to Indent Left.  Type in 0.5 for a ½ inch margin to the left. Repeat Alt, P, tab over to Indent Right and type in 0.5 to move right margin ½ inch.

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